Senior School News

Judi Sheedy 

P&F President

It’s Term 4 already and the excitement for Charlie and the Chocolate Factory is well and truly upon us.  I hope that everyone has been able to purchase tickets for what is shaping up to be another fabulous PLCA performance.

LCA P&F offer refreshments before the performance and during intermission.  However, we need your help.  If you are able to spare a few hours Thurs 26 Oct, Fri 27 Oct or Sat 28 Oct matinee or evening it would be greatly appreciated.  Please use this link to sign up at https://signup.com/go/RhkryQo 

Term 4 P&F AGM  & General Meeting

The regular P&F General Meeting has been pushed out a few weeks to accommodate the Musical.  

There are a number of positions vacant on the P&F Committee, including President and Secretary.  Attendees at the P&F meetings have been steadily increasing over the past few years.  Becoming more hands-on with your involvement in the P&F and the school is a great way to be part of our wonderful PLCA community.

Below is an outline of the role of the P&F and the responsibilities of the various positions.  Please contact me if you have any questions (pandf@plcarmidale.nsw.edu.au or 0427 437 248) 

Date: Tuesday, 7 November 2023

Time: 5:30 - 7:00pm

Venue: PLC Boardroom or 

Zoom: For those unable to join in person, please join us via zoom 

https://plcarmidale.zoom.us/s/89159031702

Passcode:  919789

The role of Executive Positions - from PLC Armidale PandF constitution

ART 4 – THE EXECUTIVE COMMITTEE

15. Powers of the Executive Committee

(a) Subject to the limitations described in clause 4, the Executive Committee shall control and

manage the affairs of the Association and subject to this Constitution has the power to perform

all such acts and do all such things as appear to the Executive Committee to be necessary or

desirable for the proper management of the affairs of the Association.

(b) The Executive Committee may establish sub-committees for any function or activity that the

Executive Committee considers would be in the best interests of the Association.

16. Composition and Membership of the Executive Committee

16.1 The Executive Committee shall comprise:

(a) the President;

(b) the Immediate Past President;

(c) the Treasurer;

(d) the Secretary;

(e) the Junior School Vice President;

(f) the Senior School Vice President;

(g) such other offices as the Executive Committee shall from time to time determine,

including but not limited to a Sponsorship Co-ordinator, a Canteen Co-ordinator

and a Boarding Parent Representative.

16.2 Any office of the Executive Committee may be held by two persons jointly.

16.3 An Executive Committee member may hold more than one office concurrently, except

that the offices of the President, the Secretary and the Treasurer shall not be held

concurrently with any other of those offices.

16.4 Each member of the Executive Committee shall, subject to this Constitution, hold office

until the end of the next annual general meeting following the date of the member’s

election, but is eligible for re-election provided they have not held the same office for

more than four contiguous years in the preceding six years.

16.5 In the event of a casual vacancy occurring in the membership of the Executive Committee,

the Executive Committee may appoint a member of the Association to fill the vacancy and

the member so appointed shall hold office, subject to this Constitution, until the end of the

next annual general meeting following the date of the member’s appointment.

17. Election of Executive Committee Members

17.1 Nominations of candidates for election as Executive Committee members of the

Association shall be made:

(a) in writing, signed by two members of the Association and accompanied by the written

consent of the candidate, delivered to the Secretary of the Association prior to the

date fixed for the annual general meeting; or

(b) from the floor of the annual general meeting with the consent of the candidate.

17.2 If the number of nominations received is equal to the number of vacancies to be filled,

the persons nominated shall be deemed to be elected.

17.3 If the number of nominations received exceeds the number of vacancies to be filled, a

ballot shall be held.

17.4 The ballot for election of Executive Committee members shall be conducted at the

annual general meeting in such usual and proper manner as the Executive Committee

may direct.

17.5 Any vacant positions remaining on the Executive Committee at the close of the annual

general meeting shall be deemed to be casual vacancies under clause 16.5.

17.6 A person nominated as a candidate for election as an Executive Committee member

must be a member of the Association.

18. Duties of the President

The duties of the President and, in the President’s absence or inability, the Vice President,

include:

(a) chairing and convening all meetings of the Association and the Executive Committee;

PLC Armidale Parents & Friends Constitution Page 6 of 13

(b) approving the Minutes of each meeting, as prepared by the Secretary, prior to their

issuing;

(c) acting as the point of contact between the Association and the Principal, College Council,

staff, students and members of the Association;

(d) representing the Association at meetings of the PLC Armidale Foundation and Old Girls’

Union;

(e) liaising with the Principal and College Council on any matters that involve the Association and

providing feedback to the College on issues and comments received from parents;

(f) promoting the Association, its aims and activities to parents new to the College and

identifying ways to increase parent participation;

(g) providing written reports and articles for College newsletters and periodic and annual

publications;

(h) providing an annual written report to the Association at the annual general meeting. 19.

Duties of the Secretary

The duties of the Secretary include:

(a) keeping minutes of all meetings of the Association and of the Executive Committee; (b)

attending to correspondence and notices of the Association;

(c) presenting to the College Council a copy of the President’s Report and of the Financial

Statements adopted by the annual general meeting and the names of the Executive

Committee elected at such annual general meeting;

(d) presenting to College Council notices, agendas and minutes of all meetings of the

Executive Committee and of the Association; and

(e) performing the duties of the President and Vice President should the President and Vice

President be unable to attend a meeting or event.

20. Duties of the Treasurer

The duties of the Treasurer include:

(a) the safe custody and stewardship of the funds of the Association;

(b) receiving membership fees and donations;

(c) presenting to the Executive Committee such financial statements as are from time to

time required;

(d) keeping proper accounts and preparing any financial statement or report required to be

submitted to members under the Act.

21. Vacation of Office of Executive Committee Member

The office of an Executive Committee member becomes vacant if the Executive Committee

member:

(a) dies;

PLC Armidale Parents & Friends Constitution Page 7 of 13

(b) resigns his or her office by notice in writing to the Association;

(c) is removed by the members in general meeting; or

(d) would otherwise be prohibited from being a director of a corporation under the

Corporations Act 2001 (Cth).

22. Executive Committee Meetings and Quorum

22.1 The Executive Committee shall meet at least once each school term.

22.2 Members of the Association who are not members of the Executive Committee may

attend Executive Committee meetings, ask questions, provide comment and raise matters

for discussion, but may not vote on any motion put at the meeting.

22.3 At all meetings of the Executive Committee the quorum shall be three (3) members of the

Executive Committee.

22.4 Any Executive Committee member may attend a meeting by telephone or other

electronic means by which the member can hear and be heard.

22.5 Any matters to be decided at a meeting of the Executive Committee shall be decided by a

simple majority of votes cast by those members of the Executive Committee who are

present at the meeting in person or by means of communications technology. Each

Executive Committee member is entitled to one (1) vote on any question. The President

shall have a casting vote.

22.6 The Executive Committee may pass a resolution without an Executive Committee

meeting being held if all of the Executive Committee members sign a document

containing a statement that they are in favour of the resolution set out in the document.

Such circular resolution may be effected by electronic mail between members of the

Executive Committee or by using any other suitable form of technology.

23. Liaison with the College

To foster and maintain friendly relations between the Association and the College, the following

provisions shall apply:

(a) College Council shall from time to time nominate a member of the Council to act as Liaison

Councillor between the Council and the Association. The Secretary will give the Principal

and the Liaison Councillor notice of the date, agenda and minutes of all meetings of the

Association and the Executive Committee.

(b) The Principal and the Liaison Councillor are entitled to attend all meetings of the Association

and the Executive Committee and take part in discussions and deliberations but neither

shall be entitled to vote.

(c) Unless there are exceptional circumstances, the date of meetings of the Association and the

Executive Committee will not conflict with the date of the monthly meetings of the College

Council.

A program has been emailed to you  - and can be booked HERE

Can you make a regular financial contribution to the PLC Armidale Scholarship Fund?

In 2022, the College made a considered decision to restructure fees for students in Kindergarten to Stage 4 to expand accessibility to a PLC Armidale education.

The provision of scholarships on merit will extend the opportunity for even more young women of character and purpose to receive an outstanding education at PLC Armidale, the region’s pre-eminent school for young women.

The PLCA Foundation Committee is focusing its efforts on raising funds for scholarships, with the intent of raising $130,000 for the school to allocate immediately in the next round of scholarship assessment.

As many families within our community have directly benefited from the recent fee restructure, we ask that you consider making a contribution to support the PLC Armidale Scholarship Fund. 

Your gift will help the PLC Foundation Committee to offer these scholarships. We require significant and ongoing funding to ensure there is a continual capital base to support the program.

Donations will provide scholarships from as early as the 2024 school year. In addition, gifts over $2 are tax deductible. You can also subscribe to make a small regular automatic donation which will quickly add up over the years.

The generosity of the PLC Armidale community has enabled us to maintain and provide an excellent learning environment for generations of young women.

Giving makes a real difference to every student who attends PLC Armidale now and into the future. We thank you for your continued support as we foster and build a community that stands together. 

If you would like further information about the PLC Armidale Scholarship Fund or know of a young girl who you believe would benefit from this opportunity, don't hesitate to call us on (02) 6770 1700 or email us at enquiries@plcarmidale.nsw.edu.au

A gift to the PLC Armidale Scholarship Fund will open the door for many more exceptional young women to attend PLC Armidale and be equipped to lead a life of significance. 

You can make a difference by donating today.

Donations can be made by clicking here.